At its best, travel transforms lives, refreshes the spirit, and nourishes the soul. To provide you with the best advice for your needs, our services begin with a consultation. No two travelers have the same exact needs. We want your travel to be right for you, and that starts with our listening, asking questions, and understanding what’s important to you. It’s not just about planning one trip. We handle all manner of travel for most of our clients, both the routine and exceptional, pleasure and business.
The forms attached to this link will help us serve you better.
Our travel planning fee initiates the start of your trip and is paid upfront. Any additional services we provide, such as ticketing fees, concierge reservations, or additional research are invoiced once all travel planning is complete, usually a few weeks prior to departure.
2. Working Jointly to Create Trip Rough Draft
As we better understand your dreams for a particular trip, we consider such elements as seasonality, your time availability, coordinating all the transitions in your itinerary, the desired flow of activities, and budget. We work together with our extended team to achieve the best possible balance between your wishes and your investment in your trip.
Many clients begin working with us a year in advance to plan major trips. The sooner we know what you have in mind, the better it is for us to help you achieve the best results.
Every week in our offices, we see hoteliers from companies such as the Four Seasons and lesser known but still great possibilities. We meet with destination specialists such as Europanache and Imperial Tours of China who update us on activities, political conditions, and destinations. We meet with more than 1,000 of our travel partners every summer in Las Vegas at TravelWeek. Knowing what’s on your mind for now and the future, we can be on the alert for the perfect solutions for you, unique experiences, and once-in-a-lifetime opportunities.
We may offer a few broad ideas at this stage to broaden your thoughts and check that we both are thinking in alignment with one another. Until a reservation is confirmed and/or paid for with a credit card, all quotes are just that, quotes.
3. Research, Design, and Execution of Reservations Concurrent with Your Approvals on Business Details
Our next step is to make sure we have all the data and information we need to proceed. A general outline of our fees is attached to this Service Fees.
Upon your approval, we proceed with the intensive tasks associated with arranging your detailed itinerary.
Deposits and payments may have to happen sooner or later depending on your specific situation. Your advisor will inform you what must be paid when. Airfare is always due in full at the time of ticketing. Again, until a reservation is confirmed and/or paid for with a credit card, all quotes are just that, quotes.
Although our initial travel planning fee initiates at the start of working on your trip and is paid upfront, additional services we provide, such as ticketing fees, concierge reservations, or additional research are invoiced once all travel planning is complete, usually a few weeks prior to departure.
4. Your Detailed Itinerary: The Tone, Mood, and Spirit of Your Trip
Where you stay, we believe, informs the quality of most trips. We work with you to suggest the best possible accommodations for your tastes, pocketbook, and trip objectives.
Usually, the first step includes getting your air or cruise dates and reservations confirmed. Then we will help you select the best accommodations – hotels, villas, retreats, etc. Finally, we incorporate all the details of touring, special events, and transfers. We work to make sure that your desires are accomplished, whether it’s stopping by one of Will and Kate’s favorite London restaurants, having an inspiring Vatican specialist, or staying in an elephant camp.
We collaborate and communicate throughout the process to ensure what we design reflects your visions. Once everything is exactly as you wish, we secure the arrangements with your deposit.
About two weeks or two months prior to departure, depending on what the details are, we put the finishing touches for your trip. These might include dining reservations, spa appointments, and babysitting. When every “i” has been dotted, you’ll receive a invoice for our services as we prepare the final documentation to be sent over to you a few days before your travel. This itinerary is a document that you will take with you containing confirmation numbers, telephone numbers, and the like.
Along the way, we receive alerts on equipment and seating changes with airlines and communicate when you need to know.
We strongly advise that you purchase travel insurance when you travel.
5. Enjoying the Trip!
You’re off and running, on your way to creating new memories, recharging your batteries, and exploring the world. You’ll be creating friends, deepening relationships, and learning new things that enrich your life.
6. Follow Up
Hearing about your trip is extremely important to us! We want to know what you loved and more. We prefer setting up a telephone call in advance so that we are available, and you are ready with all the details.